CONSTITUTION
The current constitution of the North Northumberland Golf League
1. The League shall be called the “North Northumberland Golf League”.
DEFINITIONS:
“League” means the North Northumberland Golf League
The “area” covered by the League shall be the northern part of the County of Northumberland from the northern boundary of Morpeth town to the Scottish Border.
“Membership” of the League is restricted to those Golf Clubs affiliated to the EGU, that lie within the area covered by the League and that are elected to membership by the League.
The League “officials” are the Chairman, the Vice Chairman, the Match Secretary and the Secretary/Treasurer.
The “Executive Committee” consists of the officials and two members elected at the AGM by the member clubs.
“Funds” means all monies and other assets of the League
2. The League shall be managed, and the rules and bye-law’s administered, by the Executive Committee. The Executive Committee shall consist of :- the Chairman, the Vice Chairman, the Match Secretary, the Secretary/Treasurer and two members elected at the AGM by the member clubs. Four of the six members will form a quorum.
3. The officials are elected annually at the Annual General Meeting, which takes place in the Autumn. The officials shall retire, and may offer themselves for re-election. Any retiring official need not be proposed nor seconded but any other nominated official must be. Names must be put forward to the Secretary/Treasurer in writing 28 days before the meeting. All elections to be by secret ballot on the night of the AGM.
The League may elect a President and Vice Presidents, as a mark of honour for outstanding service to the League. These are honorary posts and carry no executive authority. The President and Vice President’ will be welcome to attend meetings of the League but do not have a vote.
4. The officials are entitled to vote at meetings. The Chairman shall have a deliberate as well as a casting vote. In his absence the Vice Chairman shall have the same voting powers.
5. The Executive Committee shall have the power to add to their numbers and to fill any vacancy arising in the officials, and to interpret the Rules of the League. The Secretary/Treasurer has the power to spend the League’s money, with the counter signature of one other official.
6. The Annual General Meeting of the League shall be held in the Autumn of each year and shall consist of :- Roll Call, Minutes of the previous A.G.M., Matters arising, Chairman’s Report and the year’s results, Treasurers report, Junior League Report, Senior League Report, Election of Hon Auditors, Election of Officials and Executive Committee members, Proposals from Member Clubs, Applications for Membership.
Proposals shall be submitted by member Clubs to the Secretary/Treasurer 28 days in advance of the AGM. The Secretary/Treasurer shall circulate the Agenda together with any proposals, to member Clubs 14 days before the AGM. Proposals do not need to be seconded in order to be added to the agenda, but they must be seconded at the AGM in order to be considered.
7. Immediately after the AGM, and on the same night, the League will hold its Autumn Meeting, which will consist of:- Minutes of the Spring Meeting, Matters arising, Correspondence, Fixtures for the next season, Annual Presentation Dinner arrangements, Competition entries, Any other business.
8. Each Spring, the League shall hold a Spring General Meeting, which shall consist of:- Roll Call, Minutes of the previous Autumn Meeting, Matters Arising, Treasurer’s Report, Junior League Report, Senior League Report, Annual Presentation Dinner Report, Inter League Fixtures, Other Fixtures, Proposals from Member Clubs, Any Other Business.
9. Member Clubs are entitled to send up to 4 representatives to any meeting, but only 2 may vote.
10. No rule shall be altered or suspended nor any new rule adopted except at a General Meeting and such meetings must consist of a minimum of 10 member Clubs. For these purposes, the AGM, the Autumn Meeting and the Spring Meeting are General Meetings. In order to alter a rule, the Member Club must make the proposal in writing to the Secretary/Treasurer 28 days in advance of the General Meeting. The Secretary/Treasurer shall circulate the Agenda together with any proposals, to member Clubs 14 days before the General Meeting. Proposals do not need to be seconded in order to be added to the agenda, but they must be seconded at the General Meeting in order to be considered.
11. An Extraordinary General Meeting may be called by the Executive committee, or by written request to the Secretary/Treasurer signed by at least 10 member Clubs. The meeting is to be held within 28 days of the request being received.
12. To play in League competitions, member Clubs must have paid their membership fee (the amount to be decided at the A.G.M.). All fees to be paid before play in any competition.
13. All member clubs must purchase a minimum of five tickets to the annual presentation dinner, any tickets not utilised may be transferred to other member clubs.
14. Any Club failing to send a representative to a league General Meeting will be reprimanded by letter or e mail in the first instance. Any subsequent failure to attend would result in a £25 fine being imposed. This would be the rule in all but extenuating circumstances at executive committee discretion.
15. A member Club on paying its membership fee is considered to have submitted itself to the rules and bye-laws of the League The Executive committee has the power to cease or suspend the membership of any Club who they consider may endanger the welfare or good order of the League.